Bike my Side is committed to ensuring a secure and confidential service to all clients and visitors of this website.

1. Bike my Side Privacy Information Notice pursuant to Article 13 of Reg. (EU) 2016/679

Please read carefully this information notice, which is based on article 13 of the General Data Protection Regulation (Reg. (EU) 2016/679 or simply “GDPR”).

For any doubts regarding the content of this document, please contact us via email at info@bikemyside.com

2. Why, when and how we collect personal data about you?

Providing you with information regarding your requests about our tours (via website email).

We need to know your name, contact details as well as the content of your request. Without this data, we cannot provide you with the requested information. We will only use this information to answer your request. This processing is carried out to take steps at the request of the data subject prior to entering into a contract (Article 6.1(b) GDPR). In addition, and only where you indicate your express and specific consent, we will use your contact details to send you newsletters and marketing communications via email or SMS about our products and services that may interest you. This processing is based on your consent, pursuant to Art. 6.1(a) GDPR), and you can revoke the consent at any time emailing us using the contact email address provided in section 1 of this notice.

3. How long we store the data?

 In accordance with Article 5.1(e) GDPR, the personal data that we collect is kept in a form which permits the identification of data subjects for no longer than is necessary for the purposes for which the personal data are collected and processed in each specific case, and in any case not longer than as specified by the relevant applicable laws.

We have defined a Corporate Data Retention Policy that specifies the time frame for data processing at the end of which all copies of the personal data are either destroyed or anonymised using adequate techniques that do not permit the re-identification of the data subject.

4. Personal data transfer

Your information will not be shared with others, except in the following cases:

Bike my Side reserves the right to transmit any personal data in event of a sale or transfer of all or part of its business or its assets.
In all cases here personal data is transmitted to third parties, we will comply strictly with applicable legal obligations and we will try to ensure that the personal data collected is used properly.

5. Your data subject rights

The GDPR provides for enhanced rights and Bike my Side is committed to giving you the appropriate control of your own personal data. 

In particular, you have the following rights in connection to your personal data:

The right to access your personal data and obtain specific information about how we process it, in accordance with Article 15 GDPR; please be aware that you can only exercise this right in relation to your own data or to the data of a minor or another vulnerable person, where you have provided such data as a holder of parental authority or legal responsibility. Bike my Side reserves the right to ask for proof of identity, as well as to refuse to provide the personal data if the identity or relevant connection to the data subject cannot be proven.

The right to rectify your personal data, in accordance with Article 16 GDPR, including by means of providing a supplementary statement.

The right to obtain the erasure of personal data concerning you, in accordance with Article 17 GDPR, unless the data are necessary for exercising the right of freedom of expression and information; for compliance with a legal obligation which requires processing by Union or Member State law to which Bike my Side is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9.2 as well as Article 9.3 GDPR; or for the establishment, exercise or defence of legal claims.

The right to obtain the restriction of the processing of your personal data. In accordance with Article 18 GDPR, this right may be exercised in the following cases:

• Temporary restriction, where you are contesting the accuracy of the personal data; in this case, we will restrict the processing of your data for a period enabling us to verify the accuracy of your data and we will provide feedback to you as to the lifting of the restriction;
• The processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; 
• Bike my Side no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
• Where you have objected to processing pursuant to Article 21.1 GDPR, the processing is restricted pending the verification whether our legitimate grounds override your rights as data subject.

The right to data portability. In accordance with Article 20 GDPR, you may exercise this right in those cases where the processing is based on your consent or on your contractual relationship with Bike my Side and the processing is carried out by automated means.

The right to object, at any time, to the processing of the personal data concerning you. In accordance with Article 21 GDPR, you may exercise this right where the processing is based on the performance of a task carried out in the public interest or in the exercise of official authority vested in us, or where the processing is based on our legitimate interests.

The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or which similarly significantly affects you. In accordance with Article 22 GDPR, you may exercise this right unless the processing is necessary for entering into, or performance of, a contract between you and Bike my Side or is authorised by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or if the processing is based on the your explicit consent.

The right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to him or her infringes this Regulation, in accordance with Article 77 GDPR. 

Please find the list of all European Data Protection Supervisory Authorities at the following link: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm 

To exercise your data subject rights, please write an email to info@bikemyside.com

6. Changes to this information notice

We reserve the right to update, modify, add or remove portions of this information notice at any time. In such case, we will post the reviewed Information Notice on this page; the date of the “Last update” will also be changed below and a banner will be displayed on the Website to draw your attention to the fact that changes have been made. 

Each version of the information notice takes effect from the moment it is published on the Website. Significant changes to the processing of your personal data will require your approval, in accordance with the applicable legislation.

You are responsible for reviewing this document from time to time in order to make sure that you are aware of the current version.

7. Website Cookies

Cookies are small text files sent by websites to users’ browsers for the purpose of automatic authentication, session tracking and storing of specific information regarding users. 
There are essentially three types of cookies used on this website:

Technical cookies

Required for navigation within the site and to use some of its functions (e.g. timing the display of certain pages in so-called “pop-up” mode etc.).

Statistical cookies (Google Analytics) 

Supplied and managed by Google to provide a statistical analysis of access to the website. The information is solely collected anonymously and in aggregate form and no personal user data is retained. You can decide not to use Google Analytics cookies by following the instructions at the following link: https://tools.google.com/dlpage/gaoptout?hl=en 

Cookie opt-out

Cookie functions can be disabled via the appropriate page made available by the EDAA (European Interactive Digital Advertising Alliance) http://www.youronlinechoices.com/ or by checking the “Privacy” settings of your Internet Browser.

Please note that disabling cookies may impair the correct functioning of the certain website sections.

8. Contact us

Bike my Side is fully committed to ensuring that your privacy is respected at all times and that the personal data processing put in place is compliant with the applicable data protection legislation. If you have any doubts or questions about the data processing carried out by us or by one of the companies of our group, please contact us using our contact details provided in section 1 of this notice.

This Privacy Policy was last updated on: 24/05/2018.